http://www.ynior.com/xerox-documate/
Xerox Documate
 |
 Xerox DocuMate 3220 Flatbed Scanner 24 bit Color 8 bit Grayscale USB  US $393.30
|
 Xerox Documate 632 Flatbed Hi Speed Scanner US $375.00
|
 Xerox DocuMate 515 Sheetfed Scanner US $339.25
|
 Xerox DocuMate 262i Document scanner US $999.00
|
 NEW VISIONEER XDM5155D WU Xerox DocuMate 515 Sheetfed S US $342.06
|
 Xerox DocuMate 3115 Sheetfed scanner Duplex Legal US $389.00
|
 Xerox DocuMate 700 Flatbed scanner US $975.00
|
 Xerox DocuMate 3640 Document scanner Duplex 85 i US $1,571.40
|
 Xerox Documate 3460 Basic Sf Dup 60 120ipm Mfr no XDM34605M WU US $1,113.95
|
 NEW VISIONEER XDM31155M WU Xerox DocuMate 3115 Sheetfed US $381.00
|
 VISIONEER XDM32205M WU XEROX DOCUMATE 3220 US $341.57
|
 Xerox DocuMate 162 Sheetfed Scanner US $598.13
|
Many people want to move to a paperless environment, but can they really? For the most part, I'm working on creating an environment without paper for two reasons. First, I'm tired of having to manage what appears to be an endless mound of paper physics. Second, I travel with my work. I remember when I used to hang around the physical copies of contracts. No more! It nice to have access to all my files if I work in the office of San Antonio or San Francisco.
Now, I must confess, my commitment to pieces of paper was important and a difficult habit to break. Even today, I still look at me. But the scanner on my desk is a reminder well to leave the paper behind. So I put together some tips for those of you who are considering making the same transition.
1 -. While scanning should not be scanned. But the digitization of things such as invoices, receipts, insurance forms, contracts and is more logical. I would not try to scan all the books you own, that goes a little too far.
2. Setting - That's right, it takes time to adjust to not having the physical paper in your hand. Give yourself time and a way to make the transition easier. Create a file called "need to shred." You can keep the records until you feel comfortable with your electronic access, and then you can throw the paper.
3 -. Data backup is critical. Be sure to put in place a reliable backup your data. And once you do, make sure to test the method. I keep a copy on the hard drive and put a copy on an external drive. In addition, I use Carbonite and send copies offsite in case something destroyed my computer.
4 -. Helping Hand scanning takes time and can be tedious when to stop the project started. I suggest hiring someone to help you if you have a large volume of documents required be scanned. The hardest part of the transition is when you have half of your digital data and the other half on the paper. Hire someone to help you move to a digital format much quicker and your system is much more useful.
5. Think "Cabinet File" - I say this because it is important to consider how to access your data once it is scanned into the computer. I recommend using Globodox by ITAZ.com. Globodox is a highly scalable document management software that allows your organization to manage and share documents securely.
6 -. Scanner The Xerox DocuMate 515 Flatbed ADF is a great value. You can buy your scanner for about $ 300.00 dollars at Staples. That's what I use in my office home. You want to make sure you do not get something that requires putting each page one at a time, on a flat bed. If it is too difficult to analyze a new sheet of paper, you will not.
By following these tips will help you move to a paperless environment, an environment or at least without paper.
http://www.InetWareTechnology.com
David Chionsini, President
InetWare Technology, Llc. assists small to medium sized organizations achieve greater efficiency, collaboration, access, security, savings, compliance, and simplification. We specialize in helping organizations with Electronic Document Storage, Electronic Forms development, Custom Computer Based Training development, and Intranet/Website design and development.